New Westminster School District 40 International Education Program

Addendum:
Board Office – Safety Plan

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Further to the District Biohazardous Exposure Control Plan and the COVID-19 Health & Safety Plan (V2.0), this addendum represents the site specific application of most effective to least effective measures to mitigate the risk of COVID-19 transmission, where practicable.

The following additional measures are listed below:

Learning Space Configuration

• Desks and tables have been arranged to maximize space between staff/students.
  • Where possible, people are arranged to minimize facing one another directly, i.e., collaboration spaces are spaced apart and independent activity is encouraged.
• If weather permits and without impact on HVAC systems, staff have been advised to open windows.

Cleaning and disinfection

• As per section 3.0 Work Environment & 4.0 Cleaning and disinfection protocols.
• Teachers and support staff have been provided with disinfection solution and have been trained on its safe use.

Ventilation and air exchange

• School Board Office’s ventilation system is serviced and operating to specifications. It is regularly checked by District Maintenance staff and those same staff are available for emergency or non-emergency callout.

Other additional Environmental Measures:

MS Teams meeting is considered first before organizing in person meetings.

Additional hand hygiene station is conveniently located in high traffic areas; including where kitchen appliances are, foyer, and in meeting rooms.

Additional disinfectant solution and microfiber cloth is available for staff to use between commonly used surfaces; such as reception phones, tables, etc.

Plexi-glass is installed at the reception area.

Meetings can be held outdoors while physically distanced.

Emergency gazebo can be set up to provide shelter for outdoor meetings.

Entrance & Exits

• Multiple entry/exit points are available to accommodate for staggered entry/exit.

Physical distancing outside of learning groups are maintained

• physical distancing posters are posted in high visibility/traffic areas

Staff only common spaces (e.g. break rooms, copy rooms, mail room, etc.)

• Visual cues on occupancy limits, and posters on physical distancing, hand hygiene, ‘how to wear a face masks’ are posted. Limits are strictly enforced.
• Opportunities for food preparation and or food consumption have been removed or restricted.

Itinerant Staff workspace has been designated, extra supplies of the disinfection solution, hand hygiene stations, and/or physical barriers are provided. Workspace assignment is centralized in the general office. Refer to personal measures for daily health check.

TTOC, Sub EA, casual support staff have been instructed to follow protocols and site-specific orientation protocols are provided at each school/site. Limits are strictly enforced. Refer to personal measures for daily health check.

All visitors are required to complete a daily health check prior to entry. Visitors are not permitted to enter the site unless are such entry is deemed essential by the Principal or designate.

Other additional Administrative Measures:

No events that bring staff and students together outside of regular learning activities occur on this site.

Occupancy limits are posted in elevators and meeting rooms and closely enforced.

Health Declaration is included in the sign in & sign out binder/MS Forms.

Additional health declaration form is located in the Annex.

Work from home arrangements were made available to staff, where practicable.

Daily Health Checks

• Staff and all other adult visitors are required to declare that they have completed a daily health check. Declaration sheet is located at first point of entry on site.
• Parents and students are been reminded of their responsibilities.
• Strategically located posters remind all of the Daily Health Check requirements.
• During staff meetings and PA announcements, staff and students are reminded to complete the daily health check each day and before entering the school/site.

 Stay Home When Sick Messaging

• Through staff meetings email announcements, staff are reminded to stay home when sick.
• Strategically located posters/signage reminders.

Other additional Personal Measures:

• OHS is a rolling agenda topic in staff meetings
  

Masks

• Staff, itinerant staff, and visitors (who are able to), wear masks in accordance with the K-12 Health & Safety Guidelines.
• Students (who are able to), wear masks in accordance with the K-12 Health & Safety Guidelines.
• Extra supply of masks are available at the front desk for those how have forgotten theirs.

Other additional PPE Measures:

Questions regarding PPE will be answered by administration.

OHS is a rolling agenda topic in staff and department head meetings.

Reference:

• OHSR G3.3 Written instructions, training, and supervision: COVID-19 Safety Plan
• WorkSafeBC site safety plan template
• BCCDC Health & Safety Check http://www.bccdc.ca/schools/Documents/Health_Safety_Checklist.pdf