School Procedures

If your child will be absent for a week or longer, please use the Report an Absence Form

For the sake of student safety, all visitors must sign in at the office and wear a visitor tag while in the building.

Please also only enter and leave through the school’s front doors.

To support the best possible learning environment, we work to keep classroom interruptions to a minimum.

If your child forgets something, like a lunch or school item, please drop it off at the office. We’ll make sure they’re notified.

We also encourage families to help students arrive on time each day. Even a 10-minute delay can disrupt the class and make it harder for your child to settle in once the lesson has started.

All school parking lots are reserved for staff only at all times, including during student drop-off and pick-up.

• Please only use the roundabout for quick drop-offs only.
• Please do not park or leave your vehicle unattended.
• For parking, please use Salter Street or the Community Centre lot.

If you’re dropping off a lunch or other items during the day, be sure to park in a designated area rather than the drop-off zone.

Because we want to QEE to be a safe and comfortable environment for students, animals, such as dogs, are not allowed on school grounds.

Please do not tie pets to poles or trees and leave them unattended.

Each year, many items end up in our lost and found and are never claimed. A few times a year, we display the items for students and families to check, but you’re also welcome to look before school or after the bell (check in with the school office).

When the collection gets too large, we donate unclaimed items to charity.

To help prevent loss, we ask that valuables or items with special meaning be left at home.

Please note some students may have severe, life-threatening allergies to peanuts and tree nuts.

To keep everyone safe, we ask families to support our efforts to be a peanut- and tree nut–aware school:

• Do not send any products to school with your child, including items like Nutella.
• Teach your child to wash his/her hands with soap and water before and after eating. This helps stop food from getting on other things like desks, toys and books. Washing hands is good for everyone, as it can also help reduce the spread of colds and flu.
• Teach your child not to share his/her food, drinks or eating utensils with others. Many children love to share. Teach children to share non-food items instead (e.g. toys, stickers, games).
• Talk to a school staff member about “allergy aware” health and safety for more information.
  

Used if there is a security concern in the school’s neighbourhood.

Hold and secure protects school occupants from danger in the neighbourhood or community outside. For example, a police incident in the immediate area, suspicious strangers on school grounds, or protests/civil disturbances nearby.

Used if an environmental hazard may affect the school.

Shelter in place shields staff and students from hazardous conditions outdoors by holding them inside the school. This action is often initiated in response to environmental or weather-related events (e.g. smoke/chemical/airborne contaminants, severe weather, dangerous animals, etc.) and typically requires closing the school’s exterior doors and windows and shutting off ventilation systems.

Used in response to an armed or dangerous assailant inside the school.

Lockdowns are implemented to protect school occupants from a dangerous individual inside the building. For example, a person with a knife, firearm, or other weapon who is threatening to harm or is in the process of harming people.

Used in the event of an earthquake, explosion, or any incident that causes the building to shake.

Drop, cover, and hold on is used for emergencies where there is an immediate, physical impact on the school that causes its internal contents (e.g. furniture, books, etc.) to move around in ways that may cause injuries.

Used to relocate occupants out of the building when a hazard exists inside. Evacuation instructions are issued in the event of fires, earthquakes, hazardous spills, etc. or as required after a lockdown or drop, cover, and hold on order. Staff must be aware of evacuation routes and designated assembly areas.